Frequently Asked Questions for Special Events
You have questions? We, hopefully, have answers! If your inquiry still isn’t answered after having a read through the list below, please don’t hesitate to drop us a line.
- “We are a non-profit looking to host our event at MMW. Are you offering discounts?”
We strive to help non-profits in the Nashville community. Each quarter, Marathon Music Works will choose a 501c3 for a discounted rate. For an application, please email email@example.com
- How long do we have at the venue to set up and tear down for an event?
The facility fee below provides exclusivity to clients for up to 12 consecutive hours on event day, including set up and clean up. Any additional time spent in the venue will result in a $350 hourly charge; additional hours may be secured in advance for $150 per hour. Set up must take place on the rental date only. Please allow at least 1 hour of time after the event for clean up.
- How do we secure our date?
An event date may be reserved with a signed contract and $1500 deposit. A ‘hold’ may be placed prior to your deposit, yet your date is subject to outside booking unless a deposit and contract is in place.
- What if unforseen circumstances happen and we need to cancel our date?
If Marathon Music Works receives a cancellation notification 60 days prior to event date, all payments – with the exception of the $1500 deposit – will be refunded. If the cancellation occurs within 30 days of the event, all remaining payments are due to Marathon Music Works. * All cancellations must be made in writing to Marathon Music Works.
*(Exceptions made in the case of: an act of God, war, government regulation or advisory, disaster fire, illness, accidents or other casualty, civil disorder, acts and/or threats of terrorism, or similar causes beyond control)
- Do I need an event planner?
We require a professional event planner for wedding ceremonies and receptions. All communication from client will be facilitated through Planner. Our Events Director will work closely with your Planner to ensure the smooth execution of your event.
- Do I need to purchase liability insurance?
All clients and non-exclusive vendors must provide a limited liability insurance certificate naming JR Facility Management as additional insured for a policy no less than $1,000,000.00. This is due 14 days prior to event. No client or vendors will be allowed to execute their services without this certificate. You may purchase a liability event day insurance certificate from your local insurance agent or an online source.
- Are there any limitations to décor/set up?
All décor must be approved prior to your event date. Vendor lists, event insurance, vendor insurance and all set up information must be provided to Marathon Music Works Event Director. MMW requires the following details prior to event date: all set up and break down, deliveries, requests, audio/visual and electrical needs, event layout, and production. We do not allow: glow sticks, confetti, fireworks, glitter, open flames or birdseed.
- Where will my guests park?
Your guests may use the 130 dedicated parking spots located directly behind the building. Adjacent parking lots may be secured for an additional fee. Other transportation services such as valet, shuttle, and bus are allowed.
- Can my DJ or band bring in his or her own sound?
Yes, they can bring in their own PA. Please alert our Technical Director.
- What if I am interested in booking this venue but not yet ready to put down my contract and deposit?
You can place a ‘hold’ on an unsecured date with our Events Director. As other inquiries are made, she will notify you with a right of refusal.